IEEE International Conference on Communications
20-24 May 2018 // Kansas City, MO, USA
Communications for Connecting Humanity

Presentation Guidelines

Symposia Oral Presentations

Oral presentations for the ICC Symposia have been allocated 15 minutes of effective presentation time, plus 2 minutes given to Q/A and 30 sec turnaround time between speakers.  

Authors must prepare their oral presentations to be sure to convey their message in clear and sharp manner, including giving outline of the key principles, facts and results. More detailed discussions can continue during the breaks.

In order to ensure a smooth performance during your session, please  consider the following instructions:

  • Be at the session room 15 minutes before session starts and introduce yourself to the session chairs.
  • A laptop and a screen will be available in all conference rooms. Speakers are not allowed to use their own laptop computer, avoiding useless time breaks in between papers
  • Bring your presentation on a USB memory stick in MS-PowerPoint or Adobe PDF formats, and upload it in the Session Room computer no later than 15 minutes prior to your session start!  You can also bring it earlier, during the coffee/lunch breaks of any days before your presentation. A volunteer will be at your disposal to help you upload it in the right place in order to find it easily at the time of presentation.
  • In order to avoid any compatibility problems, read carefully the instructions below.

PowerPoint Instructions

  • We recommend the PPT/PPTX format instead of PPS
  • All videos or animations in the presentation must run automatically!


  • We cannot provide support for embedded videos in your presentation; please test your presentation with the on-site laptop several hours before your presentation. 
  • In case your video is not inserted in MS-PowerPoint, it is possible to have it in other formats – MPEG 2,4, AVI (codecs: DivX, XviD, h264) or WMV.  Suggested bitrate for all mpeg4 based codecs is about 1 Mbps with SD PAL resolution (1024x576pix with square pixels, AR: 16/9).
  • In case of Full HD videos, please let us know quite in advance.


  • Only fonts that are included in the basic installation of MS-Windows will be available (English version of Windows).  Use of other fonts not included in Windows can cause wrong layout/style of your presentation.

Symposia Interactive Presentations

Interactive sessions for the ICC Symposia have been scheduled in 105-minute slots  (in order to determine the type of session for your paper, the interactive session code starts with "I-"). You must use your own laptop for Interactive presentations.

Presentations will be displayed on LCD screens, with the following properties:

  1. Screen dimensions: 40”
  2. Resolution: HD
  3. Orientation: Landscape
  4. Display from your laptop - we will supply HDMI cable ONLY.  The LCD screen only supports HDMI, DVI and DP ports (No VGA). If your laptop or other device does not provide HDMI output, you will need to bring any necessary adaptors.

The presenter should:

  1. Bringer his/her presentation Bring no later than 15 minutes prior to their session start  with his/her laptop to the interactive session area located in Ballroom PreFunction at Sheraton Hotel. A volunteer will indicate which TV screen is allocated to the presenter.
  2. Introduce yourself to the Session Chair 15 min prior to the session.

During the refreshment breaks, the screens will be available for you to check your presentations.

Please make sure that when you make your interactive presentation the following are always visible on the screen:

  • paper title
  • Author lists with affiliations

so that attendees can easily identify the interactive presentations on whichever slide you might be commenting.

The IS presentation offers the means to engage with the audience in a number of novel ways. Of course, attendees will roam around from one presenter to another during the time. From previous events, we have found that IS are the most attended sessions.

Workshop Presentations

Presenters at workshops should follow the same general guidance as given above for oral presentations in the Symposia.  However, workshop presentations may follow different timings, and presenters should contact the particular workshop’s organizers for advice if further explanation is required.